This Privacy Statement explains how Exquisitz Asia Pte Ltd (“EA”) may collect, use, disclose or otherwise process personal data of job applicants in accordance with the Personal Data Protection Act (“PDPA”).
“Personal data” means data, whether true or not, about an individual who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.
By continuing to use our services via our website or by providing personal data to us, you agree to the collection, use and disclosure of your personal data in the manner set out in this Privacy Statement.
- Type of Personal Data that we collect
For the purpose of executive search and search related research, below is the following type of information we collect, without
- name or alias, gender, NRIC/FIN or passport number, date of birth, nationality, and country and city of birth
- photographs, mailing address, telephone numbers, email address and other contact details
- resume, educational qualifications, professional qualifications and certifications and employment references
- employment and training history
- psychological assessment results and the results of background checks
- work-related health issues and disabilities; and
- other information that you, your referees or our clients provide to us, including personal feedback and notes of our interactions with you and/or others in relation to your suitability for work with us or through us.
Above information may be collected via an online job site, via email, in person at interviews, from a third party who recommends you as a candidate and/or by any other method.
EA only collects, uses and discloses personal data with your consent or deemed consent or as otherwise permitted under the PDPA or other applicable laws and regulations.
- Collection of your personal data
Your personal data will be collected by EA for its own use in connection with its recruitment services.
We generally collect personal data that you knowingly and voluntarily provide in the course of or in connection with your job application or interview with us.
- Use of your personal data
Your personal data may be used in connection with:
- Assessing and evaluating your suitability for prospective work placement
- Verifying your identity and the accuracy of your personal details and other information provided
- Liaising with you on arrangement of interview, job offer, assessment or test
- Payment for work completed on a temporary or contract assignment
- Compiling salary and other surveys of our candidates
- Consideration of your application in respect of other roles
- Disclosure of your personal data
Your personal data may be disclosed to:
- potential and actual employers and clients of EA and its affiliates
- any government department for work pass related matters
- (where permitted by law) third party providers of criminal, background or credit checking services.
We will advise you of our intentions and gain consent before we refer your personal data to our clients for possible work opportunities.
We will share your information within EA and its affiliates where necessary in order to provide you with our recruitment services. Your resume and related information will be sent to prospective employers but only where you give your consent.
- Personal data of referees
The submission of references is essential to the recruitment process as we give critical consideration to any input provided to us by your referees.
In submitting your application, you shall be required to submit the names and other personal data of referees you wish us to contact. Before you give us any personal data about your referees, you must notify each referee with the purpose of EA’s use of their personal data and obtain their permission to disclose to us their data for the purposes of evaluating your candidacy for current or future vacancies that we may engage with you from time to time.
- Protection of your Personal Data
To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures such as up-to-date antivirus protection, encryption and the use of privacy filters to secure all storage and transmission of personal data by us, and disclosing personal data both internally and to our authorised third party service providers and agents only on a need-to-know basis.
We will also take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality
You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and are constantly reviewing and enhancing our information security measures.
- Accuracy of personal data
We generally rely on personal data provided by you (or your authorised representative). In order to ensure that your personal data is current, complete and accurate, please update us if there are changes to your personal data by informing our Data Protection Officer in writing or via email at the contact details provided below.
- Withdrawing your consent
You may withdraw consent and request us to stop using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our Data Protection Officer at the contact details provided below. Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the implications of such withdrawal.
In general (and provided you have given us sufficient information for us to process your request), we shall seek to respond/process your request within fourteen (14) business days of receiving it.
Please note that withdrawing your consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is required/permitted under applicable laws.
- Correcting information you have provided
If you wish to make (a) an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, or (b) a correction request to correct or update any of your personal data which we hold about you, you may submit your request to us in writing or via email.
We will respond to your request as soon as reasonably possible. If we are unable to respond to your request within thirty (30) days after receiving your request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so (except where we are not required to do so under the PDPA).
If you are a candidate, information provided by referees or from clients about you is often given on a confidential basis. Accordingly, disclosing the opinions given by a referee or client may have an unreasonable impact on the privacy of those individuals. If referees or clients provide information about you on a confidential basis, you may not access this information, and we will not be able to share it with you without the consent of the referee or client (as applicable).
- Retention of personal data
We may retain your personal data for as long as it is necessary to fulfil the purpose for which it was collected, or as required or permitted by applicable laws. We will cease to retain your personal data, or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purpose for which the personal data was collected, and is no longer necessary for legal or business purposes.
- Changes to this privacy statement
Our Privacy Statement is reviewed and updated regularly, and the updated details is available upon request.
- Contact us about this privacy statement
If you wish to contact us about any concerns or queries in relation to your personal data or this Privacy Statement, please contact: EA Data Privacy Officer
address: Exquisitz Asia Pte Ltd, 10 Anson Road, #10-11, Singapore 079903